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Contact person for your business in Estonia

GTPartner is licensed to provide Contact Person and Legal Address services for company registration in Estonia. We ensure compliance with Estonian legislation when receiving official documents and correspondence.

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Contact person for your business in Estonia

Contact person and legal address

You will need a designated contact person in Estonia if the registered address of your Estonian company is located abroad, as required by the Commercial Register Act. We are a trust and company service provider and as specified in § 8 of the Money Laundering and Terrorist Financing Prevention Act may be designated as your contact person. Our task of the contact person is to receive official procedural documents and statements of intent addressed to your company. The delivery of documents and declarations of intent to the contact person is equated with the delivery of these documents to the company. In this case, the address of the contact person is also considered the address of the company.

Please note:

    The deadline for appointing a contact person must also be submitted to the Business Register. The deadline is agreed between the contact person and the company. When the deadline expires, the contact person's data is automatically removed from the Business Register. This can be avoided by extending the contact person's deadline and informing the Business Register, based on the § 24 section (7) of the Commercial Register Act.

Contact person and legal address

What We Offer:

  • GTPartner's consent to act as the company's contact person
  • Entering GTPartner's address in the e-Business Register for formal correspondence
  • Forwarding received formal correspondence from the Estonian government authorities to the client via email
  • Service Agreement with your order confirmation will be provided ready to sign and return

Processing time:

    Preparing the contract for the contact person with GTPartner takes up to 2 business days. Registry details will be updated within 5 business days after submitting the application to appoint GTPartner as the contact person

The cost of Licensed Contact Person Service based on the selection of any additional services

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Package-2
Package-3
Licensed Contact Person
Legal address in Tallinn
Company Formation for e-Resident (excluding the state registration fee)
Accounting Services - first month included (after starting from 40 EUR per month)
Cost of the Contact Person service
(excluding VAT)
198€120€
235€ 149€
275€ 179€

Frequently Asked Questions

When does an Estonian company need a contact person?

A contact person in Estonia is mandatory if the company’s registered address is outside Estonia. A shareholder or management board member living abroad does not, in itself, mean that the company must appoint a contact person.

If the company uses an address in Estonia, the need for an appointment is assessed based on its registration details. GTPartner.ORG will help check the information in the Commercial Register and choose a suitable address and service arrangement.

What does an Estonian company’s contact person do, and what are their responsibilities?

A contact person receives procedural documents and legally significant declarations addressed to the company.

GTPartner.ORG receives official correspondence and forwards it to the client by email. Appointment as a contact person does not, in itself, grant authority to manage the company, sign contracts on its behalf, or control its funds. The contact person does not assume the company’s debts but is responsible for fulfilling their own obligations under the law and the contract.

How much do a contact person and a registered address in Estonia cost?

At GTPartner.ORG, the “licensed contact person + registered address in Tallinn” package costs €120 per year, excluding VAT.

The package including company registration for an e-resident costs €149. The state fee of €265 for company registration is payable separately.

The service includes preparing the contract and the contact person’s consent, providing an address, and forwarding received official correspondence by email. Delivery of original letters, parcel handling, and additional postal services are agreed separately.

Who can act as a contact person, and is GTPartner.ORG licensed?

When a contact person is mandatory because the company’s address is abroad, that person must meet the statutory requirements. Eligible providers include licensed trust and company service providers, notaries, advocates, and sworn auditors.

The GTPartner.ORG service is provided by Digital Invest OÜ, registry code 12806257, under licence FIU000423, issued by the Estonian Financial Intelligence Unit. Digital Invest OÜ is the entity entered in the register as the contact person. Licence details are available in the state Register of Economic Activities.

What is the difference between a contact person, a registered address, and a virtual office?

A registered address is the company’s address recorded in the Commercial Register. A contact person is an appointed recipient of procedural documents and legally significant declarations. These concepts are related but serve different functions.

A virtual office is a commercial package of services that may include a business address, mail handling, and other services. A virtual office does not, by itself, replace the appointment of a contact person when one is mandatory.

GTPartner.ORG offers a contact person and a registered address in Tallinn in one package for €120 per year, excluding VAT. Additional services can be added as needed.

How do I appoint a contact person in Estonia, and do I need to visit in person?

GTPartner.ORG first carries out client due diligence and agrees on the service terms. An application is then submitted to the Commercial Register with the contact person’s details and the term of appointment.

With a supported electronic signature, the application can be submitted online through the e-Business Register without travelling to Estonia. If an electronic signature is unavailable, the submission procedure is agreed separately and may involve a notary.

The estimated time for preparing the contract is up to two working days after receiving the necessary information and completing the checks. The register usually reviews the application within five working days, but this may take longer if clarification is requested.

How can I switch my contact person to GTPartner.ORG if another provider registered my company?

You can apply to GTPartner.ORG regardless of who registered your company. Eligibility for the service is confirmed after checks on the client and the company.

An amendment must be submitted through the e-Business Register, naming Digital Invest OÜ as the new contact person and specifying its contact details and term of appointment. The company’s address is amended separately if necessary.

Termination of the contract with the previous provider should be coordinated with the register update to avoid a gap in mandatory service. GTPartner.ORG will help identify the necessary changes and check the details after registration.

How long is a contact person appointed for, and what happens when the term expires?

The term of appointment is agreed with the contact person and entered in the Commercial Register. The service billing period and the registered term of appointment are not necessarily the same: an annual payment does not, by itself, change the registered expiry date.

If the term of appointment is extended, the register must be notified. When the term expires, the contact person’s details are automatically removed.

If a contact person is mandatory for the company, their absence may lead to a requirement to remedy the breach and proceedings to delete the company from the register under the conditions prescribed by law. Before renewal, it is therefore important to check both the contract and the current registered term.

How will I receive letters sent to my contact person in Estonia?

Received official correspondence is forwarded to the client by email at the agreed address. This allows you to receive notices from public authorities and other documents while outside Estonia.

Clients must keep their contact details up to date and check messages promptly: the legal effects of service of a document do not depend solely on when the client reads the forwarded email.

Receipt of ordinary business correspondence, scanning, storage and delivery of originals, and parcel handling are governed by the terms of the address service. The additional services required and their costs are agreed separately.

What documents are required to sign up for the contact person service?

Before starting the service, GTPartner.ORG carries out mandatory client due diligence. This usually requires identification documents for representatives and ultimate beneficial owners, information about the ownership structure, residential addresses, and the company’s planned or actual activities.

Depending on the circumstances, proof of address, documents confirming the representative’s authority, information on the source of funds, and additional details may be required. The company’s registration details are checked against the Commercial Register.

We provide the exact document list after reviewing the application. The contract and consent to act as the contact person are completed after the checks have been successfully concluded.

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