Apostille in Estonia: What It Is and How to Get It Fast and Affordable

What is an Apostille and Why Do You Need It?

An apostille is an official certification that confirms a document’s authenticity in Estonia, where the document is stitched and stamped with an embossed seal. It was introduced under the 1961 Hague Convention, which Estonia joined in 2001. This stamp assures that the signature and seal on the document come from a legitimate authority. With an apostille, your document will be accepted in any of the 120+ countries that signed the convention(List below).

If you’re a businessperson, especially an e-resident of Estonia, an apostille may be needed for various purposes, such as:

• Extract from the Commercial Register — to prove that your company actually exists.
• Incorporation documents, such as articles of association, for signing contracts with foreign partners.
• Certificates — for example, tax residency or VAT status certificates, for working abroad.
• Powers of attorney — if you’re delegating authority to someone overseas.

Without an apostille, your foreign documents may simply be rejected. The apostille serves as a notary’s confirmation that the document is genuine.

How to Get an Apostille in Estonia?

The apostille process in Estonia is fairly straightforward, but without preparation, you can get stuck on small details. Let’s break it down:

• Prepare the document.
  First, you need the original document — say, an extract from the Commercial Register or articles of association. This is done through a notary who retrieves the document from the register and certifies its authenticity. You can choose whether it’s in Estonian or English.
• Apply the apostille.
  Another notary (yes, in Estonia, two different notaries are involved) applies the apostille, confirming the document’s authenticity. This makes things a bit more complex, as you’re now dealing with a physical document that needs to be prepared by one notary and taken to another.
• Translation (if needed).
  If the document is required in a language other than Estonian or English, you’ll need a certified translation by a sworn translator. For example, a translation into Spanish will cost around 100 euros and take 1-3 days.
• Delivery.
  We’ll send the completed document to you by mail with a tracking number (about 10-15 euros).

Why does the process sometimes take a week? Many companies work slowly: they shuffle papers between notaries, wait in queues, or search for suitable translators. As a result, it can take 5-10 days, with costs reaching 120-150 euros per document. At GTPartner.ORG, we’ve solved this issue and streamlined the process to just one working day. We also work with various certified translators who complete their work in 1-3 days.

Why is an Apostille So Important for e-Residents?

Estonia is a gem for startups and e-residents. The e-Residency program lets you start a company online, manage it from anywhere in the world, and operate in the EU market. But as soon as you start working with foreign banks, partners, or authorities, an apostille becomes essential. Here are a few examples when it’s needed:

• Opening a bank account abroad? They’ll likely ask for an apostilled extract from the register.
• Signing a contract with a foreign client? You might need an apostilled articles of association.
• Applying for a VAT number or tax residency status abroad? An apostille confirms your documents are legitimate.

Without an apostille, you risk losing time, money, and even great opportunities. In business, especially for startups, delays can be costly, so you should always have an apostilled document ready or a reliable partner like GTPartner.ORG to handle it quickly and send it to you.

Why Choose GTPartner.ORG?

We understand how crucial it is for entrepreneurs to save time. That’s why we’ve made the apostille process as fast and simple as possible. Here’s what you get when you work with us:

• Speed: 1 day.
  We coordinate the work of two notaries so you get your apostilled extract the next day, sometimes even on the day of payment. No week-long waits!
• Affordable price: 79 euros.
  An apostille on a Commercial Register extract for 79 euros is the best deal on the market. Compare that to others charging 120-150 euros.
• Fast delivery.
  Once the document is ready, we send it with a tracking number (10-15 euros) or by courier if it’s urgent. You’ll get your papers in no time.
• English included.
  The extract and apostille are issued in English — perfect for international business.
• Easy to order.
  Just message us on WhatsApp, tell us which document needs an apostille and for which country. Pay, and we get to work immediately. The next day, your document is on its way!

We work with e-residents and entrepreneurs worldwide, understanding how every minute counts. Our goal is to ensure you don’t waste energy on paperwork and can focus on growing your business — we’ll handle all the documents.

Useful Tips for e-Residents

1. Check requirements.
   Find out in advance which documents are needed for your goal. For example, a bank may only need an extract, while a partner might want the articles of association.
2. Plan translations.
   If you need a translation into another language, let us know — we’ll arrange it in 1-3 days.
3. Keep copies.
   An apostilled document is an original and can’t be replaced. Make notarized copies just in case.
4. Check if legalization is required.
   If the country is not included in the list of countries that signed the Hague Convention of 1961, you will need legalization. It is slightly more expensive, only 99 euros, and takes 3-5 working days.

List of countries where Apostille is accepted

For other countries, document legalization through the Ministry of Foreign Affairs is required. Contact GTPartner.ORG, and we will assist you with this as well.

Conclusion: Your Apostille, Our Care

An apostille isn’t just a stamp — it’s your ticket to the international market. For e-residents and businesses in Estonia, it’s a must for working with foreign partners. Why waste a week and overpay when you can get an apostille in 1 day for just 79 euros? Contact us now.